General
The name of the Society will be The UCC Networking, Gaming and Technology Society, hereafter referred to as the “Society” or “Netsoc”.
The scope of the Society will be defined as:
The aims of the Society will be:
The duties of the Society:
There shall be two classes of membership:
The Committee
The Committee will ensure the smooth running of the Society, the fulfilment of its duties and aims within its scope.
The Term of each Committee shall be from the 1st of June of the year of their election to the 31st of May of the following year.
The period from the AGM electing the Committee to the 1st of June will be a formal crossover period.
The Committee will be elected solely from ordinary members. It shall be composed of the following officials:
There shall be two Public Relations Officers.
The number of OCMs, at a maximum of four, will be decided by the Chairperson at any General Meeting where an election for OCM position(s) is being held.
Any Committee member may resign by communicating their intention to do so in writing or by email to the Secretary or Chairperson.
Any Committee member can be removed from Committee by vote of the Committee should they be failing in their duties. A simple majority is required; in the event of a tie the Chairperson has the casting vote. The removal of the Chairperson requires a two thirds majority. The Committee member in question will not have a vote but will be given the opportunity to speak in their defence.
Any unfilled positions in the first term will be elected through EGM. If there is an unfilled position in the second term, the Committee may appoint another Committee member or society member to the role. If the missing position is Chairperson or Finance Officer an election shall be held as soon as practicable..
Duties of Officials
All Committee members
Chairperson
Vice-Chairperson
Finance Officer
Secretary
Head SysAdmin
Events Officer
Equipment Officer
Public Relations Officers (PRO)
Esports Co-Ordinator
OCM
First Year Representative
Ex-Officio
General Meetings and Elections
The Society will have one AGM towards the end of the academic year to elect the Committee for the following year.
The Society will also have one EGM at the start of the first term every year to elect the First Year Representative and any outstanding Committee positions.
The Society may as necessary hold additional EGMs to conduct necessary society business.
Members of the Society can mandate that the Society hold an EGM for a stated purpose by presenting 20 members signatures to the Committee or the Societies Executive. This EGM must be held within four weeks of the submission of the signatures.
In all votes, all ordinary members of the Society who have attended a minimum of 3 events and all honorary life members of the Society will be entitled to one vote.
A minimum of two weeks notice is required to hold either an AGM or EGM.
In addition the following positions have the following specific criteria.
The Head SysAdmin shall be decided by the Chairperson based upon their prior contributions to the Society, past experience and where necessary CV and interview.
The Ex-Officio Position(s) shall be decided by a vote of the Committee. The Committee ought to ensure that all persons eligible for election to the position of Ex-Officio wish to be included in the vote.
The Esports Co-Ordinator is chosen by the Chairperson and two other Committee members from a series of applicants. The limit to which applications are taken from is at the behest of those choosing the Co-Ordinator.
Any member of the Committee may be nominated by the Chairperson for the title of Vice-Chairperson, while retaining their previous position. This nomination must then be confirmed by a simple majority of the Committee.
Any election criteria will be considered void if no suitable or electable candidate is present under them or if they are deemed unreasonable by the Committee upon consultation with the Societies Executive’s Representative present. The criteria will be voided one at a time ascending this section of the constitution.
The Chairperson from the previous academic year will be deemed to be an Ex-Officio unless a majority Committee vote is held otherwise. This person can choose not to accept the position if they so wish.
Sub-Committees
There shall be a Sub-Committee entitled “The Gaming Team”
There shall be a Sub-Committee entitled “The SysAdmin Team”
Sub-Committees shall be subject to the following criteria.
Interpretation
The UCC Societies Guild
Terms of Reference
General
The name of the Sub-Committee shall be The Gaming Team, hereafter referred to as the “Team”.
The Team shall be a Sub-Committee of the UCC Networking, Gaming and Technology Society, hereafter referred to as the “Society” or “Netsoc”.
The Team shall be jointly chaired by the Chairperson and the Events Officer.
The Team shall be subject to the limitations of a Sub-Committee in accordance with Netsoc’s Constitution.
The role of the Team shall be:
Membership
Membership for the Team shall be as follows:
The Chairperson and Events Officer shall decide how many Gaming Team Members, at a maximum of four, there will be.
All members of the Team must be a member of the Society.
Duties
All members of the Team have a duty to uphold the reputation of the Society and to act in its best interest.
The Chairperson, Events Officer, Esports Co-Ordinator and Equipment Officer have duties as defined in Netsoc’s Constitution.
Gaming Team Members:
First Year Representative:
Elections
Terms of Reference
General
The name of the Sub-Committee shall be The SysAdmin Team, hereafter referred to as the “Team”.
The Team shall be a Sub-Committee of the UCC Networking, Gaming and Technology Society, hereafter referred to as the “Society” or “Netsoc”.
The Team shall be jointly chaired by the Chairperson and the Head SysAdmin.
The Team shall be subject to the limitations of a Sub-Committee in accordance with Netsoc’s Constitution.
The role of the Team shall be:
The Team shall operate according to a charter that is created by the Head SysAdmin and passed by a simple majority vote of the Team. This shall govern, among other things, how the Team handles data and shall list the goals of the Team for the year.
Membership
Membership for the Team shall be as follows:
The Chairperson and Head SysAdmin shall decide how many SysAdmins, at a maximum of six, there will be.
Duties
All members of the Team:
The Chairperson and Head SysAdmin have duties as defined in Netsoc’s Constitution.
SysAdmins:
First Year SysAdmin
Documentation
Elections